For enterprise processes that involve the capture of thousands of documents daily, a high-speed scanner typically delivers the business a significant ROI by cutting down on the amount of time and employees needed to efficiently capture all the documents. Additionally, the business experiences other beneficial downstream effects such as faster turnaround times, improved decision making, improved vendor and customer relationships, and better quality archival and audit records.

Ultimately, the most important aspect of a commercial high-speed scanner is its reliability. How trusted is the brand in the space? How is their customer service if something goes wrong? No matter how fast your scanner may be upon purchase, if it stops working during operation, the amount of time saved from high speed is negligible. After finding a brand you can trust, the next most important feature to look for is embedded intelligence. A modern scanner with embedded intelligence during document capture will save you significant time on the backend by instantly translating all of your documents into usable data that can harnessed immediately for actionable decision-making in the business.

For light home or office use of only a few documents daily, a desktop scanner should suffice. However, if you need a reliable workhouse scanner that can be trusted to process thousands of documents daily or more, an industrial scanner is a better fit because of the robustness and speed that the machine delivers. The switch to an industrial scanner prevents downtime and also saves the business significant money and manpower in processing information. In many cases, switching to a machine with intelligence and improved document recognition will also save a significant amount of time in uploading the data into your CRMs or enterprise systems and making it immediately available for use.

The Federal Agencies Digital Guidelines Initiative (FADGI) has set specific guidelines on image quality for governmental long-term archival. Per the National Archives and Records Administration (NARA), the government will stop accepting paper records from agencies in June 2024. This means that all records must be digitized to high quality image files (FADGI 3-star = ISO 19264-1 Level B = Metamorfoze Light). Currently, the ibml Fusion is the only FADGI 3-Star compliant high-speed scanner on the market. It comes standard with a FADGI Verification Module to record and report audit trail of image verification with FADGI 3-star standards. This allows users to quickly process their document backlogs without compromising image quality compliance.

The ibml Fusion HD comes standard with all the same speed and benefits of the original ibml Fusion, but with a new 600DPI Optical Resolution Camera added for improved document recognition and long-term archival standards. The ibml Fusion offers the industry’s fastest throughput at 600DPI and a speed of 122 pages per minute, which enables fast digitization at scale for all applications. It also features high quality lossless PNG output and ICC Color profile matching for demanding imaging applications and stringent quality standards. Finally, the ibml Fusion offers image verification module to meet industry’s highest imaging standards like FADGI 3 star ensuring better document recognition and archival quality.

Depending on the model and the number of pockets desired for intermixed document sorting, the ibml Fusion or ibml Fusion HD models range between $200k-$400k+. For businesses looking to lower their CAPEX expenditures, ibml also offers an attractive subscription program called ibml-as-a-service that allows enterprises to benefit from the speed and intelligence of an ibml Fusion scanner at an affordable monthly fee.

ibml offers a service program known as ibml-as-a-service that allows enterprises to benefit from the ROI of an ibml Fusion scanner in their operations, without the high upfront CAPEX cost. Instead, you pay an affordable monthly fee for a set term length of your choosing, with the option to extend or renew at any time.

For agencies or commercial enterprises that have a large backlog of records and/or consistently high volumes of incoming documents, a commercial document scanner is preferred because it can 1) quickly reduce your backlog and speed turnaround times 2) help you meet image quality compliance and auditing requirements 3) lower manual labor and time spent sorting or searching for information.

The best way to optimize your remittance processing and future-proof your operations is to ensure you are using a modern commercial scanner that can maximize data extraction while expanding your services to increase revenue. Right now, most legacy retail lockbox systems are only built to capture what’s printed on a remittance coupon – leaving you with a lot of manual entry. With an industrial scanner designed for lockbox, like the ibml Fusion, you can save time and labor by seamlessly processing checks and full-sized documents together, capturing check and remittance data in a single accelerated workflow. To get even more value and speed, you can further optimize your processes by adding software such as ibml Capture Suite or ICC to extract critical data from invoices, receipts, and other structured or unstructured documents as part of your accounts receivables offering.